Privacy Policy

This Privacy Policy explains how Grant Llama ("Grant Llama," "we," "us," or "our") collects, uses, shares, and protects personal information when you visit grantllama.com or any of our related pages, including our funding snapshot questionnaire and scheduling pages (for example, grantllama.perspectivefunnel.com and snapshot.grantllama.com), fill out one of our forms or questionnaires, talk with us, or work with us as a client.

1. Who We Are and How to Reach Us

1.1. Grant Llama provides grant writing, funder research, and grant strategy services to nonprofit organizations. We are based in Atlanta, Georgia, USA.

1.2. If you have a question or concern about this policy or your information, email us at hello@grantllama.com.

2. Information We Collect

2.1. Information you give us. When you fill out a contact form, take our funding snapshot questionnaire, book a call, subscribe to our newsletter, or email us, we collect what you provide. This usually includes your name, email address, phone number, job title, organization name, and details about your organization, such as its mission, programs, location, budget, and grant history.

2.2. Client information. If your organization works with us, we collect the information we need to research funders and prepare, submit, and report on grant applications. This can include organizational documents, financial information, program data, and the names and contact details of staff members.

2.3. Information collected automatically. When you visit our website, we and our technology partners automatically collect certain information through cookies, pixels, and similar technologies. This can include your IP address, browser and device type, pages viewed, links clicked, the website that referred you, and general location (such as city or region).

2.4. Information from other sources. We may receive information about you from professional networks such as LinkedIn, from advertising platforms, and from publicly available sources such as nonprofit filings and grant databases.

3. Cookies, Analytics, and Advertising Tools

3.1. We use the following tools to understand how people use our website, manage our relationships, and market our services:

3.2. HubSpot – our customer relationship management, forms, and email platform. HubSpot uses cookies to track website visits and connect them to form submissions and email activity.

3.3. Google Analytics – to measure website traffic and understand how visitors use our pages.

3.4. Meta (Facebook and Instagram) advertising – including the Meta Pixel and Meta Conversions API, to measure our ads and show our ads to people who have visited our pages or who may be interested in our services. When you submit a form or book a call, we may share your email address, phone number, and name with Meta in hashed (scrambled) form so Meta can match the activity to an ad, along with the action you took, such as becoming a lead or scheduling a call.

3.5. LinkedIn advertising – including the LinkedIn Insight Tag, to measure our ads, understand the professional audience that visits our website, and show relevant ads on LinkedIn.

3.6. Google Tag Manager – to manage the analytics and advertising tools on our pages. Google Tag Manager itself does not build a profile of you, but it loads the tools described in this section.

3.7. Perspective – the platform that hosts our funding snapshot questionnaire. It stores your answers and passes them to our CRM and advertising tools as described in this policy.

3.8. LinkedIn outreach tools – we have used tools such as HeyReach to manage outreach to professionals on LinkedIn.

3.9. As we grow our marketing, we may add similar analytics, advertising, scheduling, or marketing tools. They will be used for the same purposes described in this policy, and we will update this policy as needed.

3.10. You can block or delete cookies through your browser settings, opt out of Google Analytics with Google's browser add-on, and manage ad preferences in your Meta (facebook.com/adpreferences), Google (adssettings.google.com), and LinkedIn account settings. Blocking cookies may affect how parts of our website work.

4. How We Use Your Information

4.1. To respond to your questions and requests, and to schedule and hold calls with you.

4.2. To prepare your funding snapshot and other materials you request.

4.3. To provide our services to clients, including funder research, grant writing, submissions, and reporting.

4.4. To send you newsletters, resources, and information about our services. You can unsubscribe at any time using the link in our emails.

4.5. To run, measure, and improve our website, advertising, and marketing.

4.6. To protect our business, prevent fraud or misuse, and comply with legal obligations.

5. How We Share Your Information

5.1. We do not sell your personal information for money.

5.2. We share information with service providers who help us run our business, such as our CRM and email provider, website host, analytics and advertising partners, form and scheduling tools, and secure document storage. They may use it only to provide services to us or as described in their own privacy policies.

5.3. For clients, we share organizational information with funders and grant portals as part of preparing and submitting applications on your behalf.

5.4. We may disclose information if required by law, to protect our rights or the safety of others, or as part of a merger, acquisition, or sale of our business.

5.5. Our use of advertising cookies, pixels, and server-side tools such as the Meta Conversions API may count as "sharing" or "targeted advertising" under some U.S. state privacy laws. See Section 7 for how to opt out.

6. How We Protect and Keep Your Information

6.1. We use reasonable administrative, technical, and physical safeguards to protect your information. No method of transmission or storage is completely secure, so we cannot guarantee absolute security.

6.2. We keep personal information for as long as we need it for the purposes described in this policy, including providing services, keeping business records, and meeting legal obligations, and then delete or de-identify it.

7. Your Choices and Rights

7.1. Depending on where you live, you may have the right to ask us to tell you what personal information we hold about you, correct it, delete it, or provide a copy of it.

7.2. You may also have the right to opt out of targeted advertising and the sale or sharing of your personal information. We honor Global Privacy Control (GPC) browser signals where required by law.

7.3. To make a request, email hello@grantllama.com. We may need to verify your identity before acting on your request, and we will not discriminate against you for exercising your rights.

8. Children's Privacy

8.1. Our website and services are intended for adults acting on behalf of organizations. We do not knowingly collect personal information from children under 13.

9. Links to Other Websites

9.1. Our website may link to other websites and tools, including scheduling pages, questionnaires, and social media. Their privacy practices are governed by their own policies.

10. Changes to This Policy

10.1. We may update this Privacy Policy from time to time. When we do, we will change the date at the top of this page. Significant changes will be highlighted on our website.

11. Contact Us

11.1. Questions, concerns, or requests about your privacy can be sent to hello@grantllama.com.